Limited Submissions Procedure
Please review carefully! The Limited Submission requirements have recently been updated.
Some requests for proposals (RFPs) from federal and private funding agencies place limits on the number of proposals an institution can submit in a given competition. Because of these limitations there is a need for the University to review all potential submissions responding to such RFPs. The overall objective of this process is to make Northeastern as competitive as possible in these external competitions.
Research Development administers the review and nomination process for Limited Submissions Programs for the Senior Vice Provost for Research (SVPR).
There may be special circumstances where the SVPR, in consultation with the Deans, will reach out to faculty groups to work together in responding to a limited submission opportunity that advances broad University priorities.
The overall process has four steps:
1. Announcement of limited submission program and communication of interest
Such programs will be announced by Research Development via posting on the Limited Submissions Website (resdev.northeastern.edu/funding/limited-submissions/) and /or via email to faculty, Deans, and Chairs as appropriate to the program. Information will include:
- Name of sponsor and title of program
- Internal deadline for submission of limited submission pre-proposals (no later than 6 weeks prior to sponsor deadline)
- Sponsor deadline
- Description of submission limitation
- Link to program guidelines
PIs are encouraged to contact Research Development to discuss their interest in a program.
2. Preparation of pre-proposal and review by limited submissions committee
For each competition, principal investigators are required to submit a limited submission pre-proposal by the internal deadline specified in the announcement. The pre-proposal should address the sponsoring agency’s priorities as outlined in the RFP, along with the program or RFP’s goals, objectives, and any special review criteria.
The pre-proposal should be no more than two pages in length – unless special instructions are included in the Eligibility & Submission Requirements section – in 11-point font with .5” margins, and must contain the following information:
- Proposal title
- Principal Investigator and Co-Principal Investigator(s), Department(s) and College(s)
- Proposed start date and duration of the project
- Estimated (total) budget for the entire performance period
- Summary of the project (main body of the document)
- If the sponsor requires mandatory cost share or matching, please indicate how you intend to address this.
- If the application is a resubmission to the funding agency, include the agency reviews in the pre-application. The reviews do not count towards page limits.
The pre-proposal should be sent as a PDF attachment to email@example.com. The subject line of the email should include the sponsor name and program title. If the number of pre-proposals exceeds the sponsor’s limitations, the SVPR will convene a limited submissions committee made up of faculty subject matter experts and Associate Deans for Research to review the pre-proposals. The appropriate Deans may be asked to provide a ranking of the pre-proposals from their College for consideration at the committee meeting. The limited submissions committee will provide a recommendation to the SVPR who makes the final decision regarding the internal competition.
3. Notification of decision to internal competitors
Once the SVPR approves the nominee(s), the PI and their Department Chair, Associate Dean for Research, and College Research Administration and Finance staff will be notified via email by Research Development. PIs whose projects were not selected will be notified as well.
4. Submission of final proposal
Once a faculty member is selected to apply for a limited submissions opportunity, she/he has the responsibility to submit a timely application, barring serious, extenuating circumstances.
Should a candidate wish to decline a nomination, she/he needs to do so in writing within 5 business days of selection notification to Karen Drew, Director of Research Development, firstname.lastname@example.org.
Faculty may not submit an application in response to a limited funding opportunity to the sponsor without approval from the SVPR.